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Abstract Submission opens Friday, 18th January 2019 and closes Monday, 15th April 2019.
Abstracts are to be submitted through JACoW Scientific Program Management System (SPMS). The maximum number of abstracts allowed for each first author is three. Please use the following link: https://oraweb.cern.ch/pls/srf2019/profile.html
All primary authors must own a profile and associated account within the JACoW Repository prior to submitting an abstract. If you do not have an account or have forgotten your account details, see “Finding a Profile”.
Once logged into the SRF’19 SPMS, confirm that the data in your JACoW profile is up to date, especially your email address and affiliation. Do this by clicking on the “Modify Your Profile” link.
Submit your abstract(s) by clicking on the “Submit A New Abstract” link and following the instructions below.
The title, the authors, and the abstract, as you enter them, will be used in the program booklet, and later in the table of contents and author index of the proceedings to be published on JACoW. Please ensure that this data is correct at all stages.
The deadline for early abstract submission (to be considered as contributed orals) is 15th February 2019.
Enter the title of the abstract, using initial capital letters only, as shown in these examples: »This is a Paper Title in Initial Capital Letters«
The default for all contributions is »Poster«
All contributions are grouped by Main and Sub Classification. Authors are reminded that it is their responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the conference program. Please check the linked PDF for Main and Sub Classifications.
Abstract text should not exceed 1200 characters. An abstract is a concise summary of a paper. It should describe the paper and include a statement of the issue, research methods, and significant findings. Abstracts should be written as one continuous paragraph.
Since electronic submission over the web does not allow a simple, straightforward system to enter symbols, superscripts or subscripts, authors are requested not to use them. Also, footnotes are not acceptable within the body of abstracts and will be removed by the proceeding editors. Use one or more asterisks (*, **, etc.) to indicate footnotes to be entered in the footnotes field (see below).
Footnotes not exceeding 200 characters may be inserted in the footnote field for references to co-authors, institutions, etc.
References to funding agencies may also be included and should not exceed 200 characters.
Once the abstract text is entered, click the "Submit" button. Confirmation of submission will be sent by email.
The next immediate step is to enter information regarding co-authors
Entering Co-author Information
After having "submitted" your abstract, a new window will open allowing you to enter co-authors and designate them as primary/submitting, speaker/presenter, etc. Note that when you enter co-authors, this information also goes into the SPMS, which will search to see whether a profile/account already exists for the co-author. After the abstract is submitted, primary/submitting authors may log on to their accounts at any time and edit their abstracts/co-author data, etc.
Making Changes to Your Abstract
Once the author information is complete, clicking "Return to Abstract List," will allow you to print, edit, or withdraw the abstract. You can log in to SPMS and make changes to your abstract and author information at any time before the deadline.
Please send an email if you have questions or difficulty on submitting your abstract.