- Author information
- Sponsoring & Exhibition
All work that is properly presented by a registered author at SRF2019 will be included in the proceedings to be published on the JACoW website. The deadline for the upload of contributions to the proceedings is:
When preparing your paper, use the following updated (March 2019) templates:
Authors are required to submit a PDF file made from the source document, the source file (docx or tex or odt) and all figure files in its native format (jpg, gif, tif, png, eps, etc.).
Check that the image quality is still the same as in the source file, especially for color images, and text in the image is readable.
Make sure the fonts are embedded in the PDF file.
Only files named according to the paper's program code can be uploaded via the SPMS. Example for paper code MOFAB1, the paper contains two figures, the file names should be:
The slides for the talk have the paper's program code too, but get “_talk” as additional qualifier. Example for paper code MOFAB1, the file name(s) should be: MOFAB1_talk.pptx (or ppt, pps, ppsx, pdf, odp).
Movies for the talk can be uploaded using the original file name under the File Type Talk Movies.
The pdf file of the poster which will be presented in the poster session can be uploaded in addition to the paper. The poster has the paper’s program code too, but gets “_poster” as additional qualifier. Example for paper code MOP153, the file name should be: MOP153_poster.pdf and is uploaded using File Type Poster.
Supporting files (figures, bibliographies, etc.) can be uploaded as zip or tar files under File Type Other Supporting Files. The source file (tex, docx or odf) and the pdf file have to be uploaded separately otherwise the upload is incomplete and not flagged as available for the editorial team.
Please note: Any paper accepted for presentation and not presented by one of the authors at the conference will be excluded from the proceedings. In addition, the Scientific Program Committee reserves the right to refuse papers for publication that have not been properly presented in the poster sessions. Manuscripts of contributions to the proceedings (or enlargements of them) are not considered to be posters, and papers presented in this way will not be accepted for publication.
Please make sure that the paper title and co-authors on the paper are identical with the paper title and co-authors already entered in the SRF2019 SPMS. If this is not the case, click on the links "edit" or "authors" and update. The metadata in the SRF2019 conference database should be consistent between abstract and paper, because it will be used for the production of the abstract booklet.
The papers will be processed by the editorial team starting during the week before the conference. Authors will receive an e-mail about the processing status. Alternatively, authors should check the status board (green=accepted, yellow=request for proof-reading, red=problems).
Once all files are ready for submission, login to SRF2019 SPMS and upload your files.
Email firstname.lastname@example.org if you have questions or difficulty submitting your files.